The Boxer Club of Canada Inc.
Minutes of the General Meeting held on Monday Feb 3, 2014
The meeting was called to order at approx. 8:04 p.m. - on-line Moderator/Chair. – President: Dave Gilmour
Attendance: Karen Parton, Mary Curl, Dave & Patti Gilmour, MaryJane Nowak, Lee Nowak, Christine Burton, Bernice Langley, Lee Nowak, Kim Long, Rod and Linda Norris, Irene & Len Waddell, Cindy Thomas, Lillian Wainwright, Melissa & Mark Mathers, Anne McDougall, Doris Avery, Francine Gillanders, Jenny Catton, Paul and Judy Wilcox, Sandra Beck
Minutes: Dave: I assume everyone has had a chance to read last month's minutes. Were there any errors or omissions?
No errors or omission. Moved by Cindy Thomas Seconded by Linda Norris - Minutes accepted
Business Arising From the Minutes – None
Treasurer’s Report - Paul Dulong
Treasurer's Report at Jan 31'14 - Receipts: Membership 319.53… Trophy Donations 30.00... Disbursements: Insurance (383.40)... Bank Fees 2.88......... Closing Balance 10,959.93
2014 Membership Renewal Program - We have Andrea Calverley, Maureen Cleary, Carole Desormeaux & Kelli Smith who have not responded. That leaves Mary Rempel who will not be joining us this year.
Report accepted
COMMITTEE REPORTS
Show Committee - No report
Publicity: Rich Tarrington – (not in attendance) No Report
Trophy Committee: Anne
Anne: not too much to report on trophies. I will get in touch with you Jenny to do thingys for the trophies
Awards Committee: Kristi Wagg – Not in attendance -Noreport
Programme: Lillian –
Lillian: I have a request to make... a number of people have told me that they do not have time to read everything posted on the BCC site... but they do read the educational or info notices that I post on the BCC list... therefore I would like to amend the program to read as the info or education posted to the list, and to save or archive the important programs - as Mary's report on the progress of the legislation on cropping, tails, dew claws.
I have posted a number of items to the list in the last 3 mths, and have rec’d some positive comments on them.
the by-laws state that a program be presented .. but does not say how / when / why... if people are reading the BCC postings, then that would be reaching the most members
Dave: Will have to have Mary talk with you once she gets her modem booted back up
Membership: Patti Gilmour
MaryJane and Harvey Werhleman and Grace Lewis (BC) are now ordinary BCC members. Please join me in welcoming them to the club!
Discipline Committee: Frank Rouse (Not in attendance) - No Report
Obedience Committee: Marta Nettelfield
Sandra: just need entries for the BC regional obed & rally...
Fund Raising Committee:
Patti. I am attempting to pull together a fundraiser for the club by the Saskatchewan members. Hope to have a book sale at the Prairie Canine Academy dog show in June. Have contacted the Saskatchewan members and have heard back from all except two. Hope to hear from them soon.
Reading of General Correspondence: Cindy Thomas
Application received from Monika Pinsker to host the 2016 BCC National Specialty in conjunction with the Renaissance Dog Association All Breed Show on April 9, 2016.
This is the second application to hold the 2016 BCC National so the membership will vote at the March meeting as to who will get to host it.
If I can get both applicants to submit information that will help the membership in deciding who to vote for at the next meeting by either sending an email with the information to myself to post on your behalf or the applicant/representative can attend the meeting and present the info.
Monika is also requesting a booster for December 2014 but I don't have the date or show yet.
Dave: For anybody else that may want to host the 2016 National
The application must be received by the BCCI Correspondence Secretary by the end of February, two full years in advance of the show date being requested (i.e. February 28, 2004 for the 2006 show). All applications received by the BCCI will be held until the end of February when a decision will be made.
Lillian: it would be nice to have the info on the 2016 requests ahead of time and posted
Cindy: If they send me the info in advance Lillian I will post the info to the email list and have Mary post it to the members area on the website as well.
Bernice: Who makes the decision as to who will get the National,
Dave: It will be voted on by the membership
Special Service Committee: Deb Allardyce – No report – no nominations Old Business:
Mary: I am waiting to hear from Royal Canin regarding our sponsorship. They have a new way of dealing with this and I will let everyone know the outcome as soon as I hear from them
Paul W: What is happening to the proposed changes for attending meetings that you brought up last year
Dave: The proposed changes we had mentioned was for new members only and we are in the process of setting up new membership forms
Paul W: Maybe look into something for older members also, not getting huge turnouts from new or old
Dave: If you have some ideas please give me a call Paul
Paul W - I was just going to say that perhaps the membership can come up with some suggestions on how to get our current members to attend.
Mathers: I was looking at the website and the membership list is very outdated. Is that on anyone’s radar to update?
Mary: Public list - Unless people ask me to change their info there I can't do it
Mathers: I was speaking more to new members or I think even at least one who has passed.
Mary: Melissa - send me any info you have - I can't put new members on the public list unless they request it - privacy act
Good & Welfare – Lillian Wainwright
Lillian: for G&W - have been told by some members that they don’t know who does it as there is no info on the committee page on whom to contact... could this be rectified please
New Business:
Dave: Paul Dulong will be stepping down as treasurer effective immediately and will stay on as assistant treasurer to help Kim Long who has graciously stepped into in the interim to fill the void
At this time I would like to thank Paul for the wonderful job he has done for many years and to welcome Kim to the interim position
Cindy: Thank you to Paul for his time for the past years and welcome Kim!
Anne McDougall applause for Paul
Sandra Beck Ditto thank you thank you thank you!
Lillian Wainwright Paul has done a great job in a difficult position
Linda Norris Thanks Paul
Lee Nowak Thanks Paul J
Kim Long Thank you Paul for a great job done.
Francine Gillanders thanks paul
Jenny Catton appreciate your work paul
Mary Curl and thank you Kim for stepping up
Melissa & Mark Mathers Thanks for all your hard work thro the yrs and to Kim!
Karen Parton Thank you Paul for everything
Doris Avery thanks Paul
Irene & Len Waddell: thanks to Paul for all his time and effort
Jenny: I know we were late as couldn't get in but have you discussed constitution and bylaw amendments deadlines???
Mary: I can publish the amendment deadline info in the minutes and can also put it to the Yahoo list
Dave: If anyone has any suggestions for amendments please forward to the executive please
Jenny: missed fundraiser part but Mike reports that weathervane will be shipped by the end of this week. We should be able to get a report on this for next meeting, Re: weathervane costs - once we get the bills for the weathervane, shipping, customs, US exchange and same for the base we will know where we stand financially.
Lillian: May I suggest that we discuss the number of Regionals the club holds each year?? We have one National, and we should have ONE Regional in the opposite side of the country... so it would be prestigious to win it.
Dave Gilmour Lillian that isn't going to help what happens to everyone in the middle of the country or the Maritimes
Linda Norris I agree with Lillian in Ontario there can be up to 6 boxer specialties in the time frame of 3 months.
Sandra Beck BC, AB, Ont 2or3... where else
Cindy Thomas We have the first Regional in NB in August.
Dave Gilmour Manitoba,
Cindy Thomas Quebec
Lillian Wainwright too many regionals... they should be boosters with one regional and one national.
Dave Gilmour Lillian what do I do in Sask. It is usually a two day drive to get to either of the two largest regionals IE: BC and Ontario
Cindy Thomas Perhaps we should require those who apply for a Regional or National must attend so many meetings prior to applying? Just thinking out loud.
Linda Norris Maybe limit it to on specialty either regional or national in each province per year
Cindy Thomas That would make sense to me Linda.
Dave Gilmour I realize you have way too many shows in Ontario but if we were to limit it to one regional per province then the whole province of Ontario can't even agree to support it and it is only a few hours driving
Lillian Wainwright it is about time the members pulled their heads out of the sand and started to communicate with each other... the entries are going down, and winning a national or a regional should be prestigious -- not just one of many regionals held by the BCC
A discussion was held regarding meeting attendance and ways to get more participation. Some ideas were:
Bernice Langley As one of the OLD members I feel there is no chatting about dogs,
Mary Curl: There is no reason that a discussion re the dogs cannot be held at the end of the meetings
Melissa & Mark Mathers: Most people chat dogs on things like FB. Just a thought, I was surprised that members don't have to attend a certain amount of meetings/yr to keep their membership. It is so easy given they are online.
Linda Norris: Could I suggest we have a Possibly putting a question out to the memershort program during the meeting.
Cindy Thomas: I agree that all members should have to attend a certain number of meetings.
Sandra Beck: hmmm, maybe a survey posing the question
Cindy: Just want to add that members can forward their suggestions for getting current members to attend meetings to the executive or bring them forward at the next meeting to discuss.
Jenny moved to adjourn. Meeting adjourned at 9:28 p.m.
Next Meeting: March 3rd, 2014 8:00 p.m. Ontario time EST
Information on making changes to Consitution & By-Laws
(BTW this is covered in the BCCI Constitution)
Amendments to the Constitution may only be made at the Annual General Meeting. Proposed amendments shall be submitted in writing to the Corresponding Secretary of The Club at least sixty (60) days prior to the Annual General Meeting. The proposal, along with a ballot, shall be published in the April minutes. The ballot is to be returned to the Corresponding Secretary prior to the Annual General Meeting. The ballots will be tabulated at the Annual General Meeting and the results will be made public at that time.
A two-thirds (2/3) majority of the respondents is required to carry any proposed amendment. Voting by proxy shall not be permitted.
A motion to amend the Constitution may be made only under the following conditions:
(b) Any member may make a proposal to amend the Constitution. The Executive must support the proposal by a two-thirds (2/3) majority or
(c) If the proposal is not supported by a two-thirds (2/3) majority of the Executive, the member may re-submit the proposal to The Club along with the written support of a minimum of fifteen (15) members. The fifteen (15) members must be comprised of three (3) members from each of the five Regions. The member making the proposal must provide The Club with the proposed amendment and the signed original letters of support from the fifteen (15) members or
A By-law may be enacted, amended or revoked at any time by:
(c) The amendment shall be approved providing it is favoured by a two-thirds (2/3) majority of the members who respond.
Only those ballots received by the Corresponding Secretary on or before the date of the second regular meeting following the notice shall be counted.
